Administrative Assistant – AIRD Uganda

Job Title: Administrative Assistant

Organization: AIRD Uganda

Duty Station: Kampala

 Roles and responsibilities

  • Ensuring that office Procedures are maintained in accordance to the project regulations & the staff contracts.
  • Receive incoming letters and ensure the delivery and dispatch of external communications.
  • Organize and maintain all relevant files or documents submitted to site office.
  • Receive office guests and give necessary hospitality and assist in responding to their inquiries.
  • Answer office land lines in communication from externals and manage the messages.
  • Take / Prepare minutes of meetings and notes of workshops or other relevant meetings.
  • Provides regular reports to the Fin/Admin Officer on matters related to Admin and ensure all admin reports are submitted to the relevant bodies in time.
  • Ensure that all office equipment & other assets are kept in good working condition.
  • Ensure Maintenance of filing system and keeps information confidential.
  • Monitor and control stationery/ utilities utilization at all level and ensure that utilizations are at all times within allocated budgets.
  • In consultation with Fin/Admin Officer, prepare staff leave plan and ensure it is followed, prepare and update leave tracker accurately, monitor Staff medical issues and advise the Fin/Admin Officer about annual leave balances.
  • Distribute all communications to the staff,

 

MinimumQualifications for this job:

  • A Diploma in Business Administration or any other business-related field.
  • 1-2 years of clerical, secretarial, or office experience.
  • Proficient computer skills, including Microsoft Office
  • Strong verbal and written communication skills.
  • Comfortable with routinely shifting demands
  • High degree of attention to detail
  • Data entry experience
  • Working knowledge of general office equipment
  • Strong interpersonal skills

 

Application Instructions

Interested candidates should submit their applications online via the link below:

APPLYHERE NOW!

Closing Date: 27th October 2022

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