Administrative Assistant – Watoto

Job Title: Administrative Assistant – Medical

Organization: Watoto Child Care Ministries

Duty station: Watoto – Bbiraa

Roles and responsibilities:

1. Administrative Roles.

  • Support the day-to-day operations of the Watoto clinics in compliance with policies, procedures, appliance laws and regulations.
  • Ensure timely information update on the online information system and routine management to ensure visibility within the department.
  • Coordination with internal stakeholders for prompt response and action of joint projects.
  • Coordinate and liaise with external stakeholders to ensure healthy, sustainable and mutual relationships.
  • Support and coordinate all hospital appointments, referral, discharges, and the billing processes across the clinics.
  • Coordinate Insurance services across clinics and submit monthly insurance claim forms.
  • Participate in the development, implementation, and compliance of polices, procedures. Coordinate and mobilise the medical staff for department events.

2. Budgeting and Resource stewardship.

  • Timely requisition for funds for department activities and accountabilities.
  • Manage timely procurement of departmental supplies.
  • Monitor department budgets and timely preparation of reports.
  • Maintain an up-to-date database of patient health records, inventory, and schedules.
  • Participate in the departmental periodic budget planning cycle, reviews, make alignments where necessary.

3. Coordination of Medical teams and partnership engagements.

  • Ensure efficient planning of all medical teams and efficient reporting on project activities.
  • Coordinate the process of temporary registration and license of health professionals with relevant national authorities.
  • Support in the resource mobilisation of partners for medical care.

 

Minimum Qualifications

 

  •  Hold at least a minimum of a Bachelor’s Degree in healthcare administration or its equivalent from a recognised institution.
  • A background in hospital administration, medical procurement, and logistics
  • At least a minimum of two years’ working experience in a similar role in a reputable organization.
  • Good communication, documentation, report writing and computer literacy.
  • Should be a team player, result oriented, self-motivated, able to work with minimum supervision and for long hours.

 

Application Instructions

Interested applicants should send their applications online via the link below:

APPLY NOW!

Closing Date: 20th January 2022

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